Task Timer

WeWorked has a built in task timer to help you keep track of the time you spend on individual tasks. You can start and stop the timer whenever you like. The timer will also add recorded time to the time you previously entered. All the math is done for you automatically.

To use the timer, switch to the daily view screen.

switch-daily-view

Then click the timer icon beside the task you want the timer to keep track off. You must add the task to the timesheet before you can start using the timer. The timer will start automatically.

task timer

Once you finished working on the task, click Add Time to Task. Your changes are automatically saved and the new time is added to any existing time.

save task timer

You must keep the timer screen window open for the timer to work. Just open another tab in your browser if you need to do other things.

Daily Comments

Entering Daily Comments
These comments relate to a specific time entry and task. Switch to Daily View then click Edit Detail, enter your comments, then click Save Details.

Note: To make it easy to spot detailed comments, a small bar will appear under the time entry that has a detailed comment.

Timesheet Day View

You can view a single day at a time. As you are working and adjusting your time in WeWorked you can more easily stay focused on the current day. But of course you can switch back and forth between views.

Note: You can add a new task in Daily View, but deleting tasks and approving or denying time is limited to the week view.

Switching to day view
There are two ways to switch to day view: 1) click on the date 2) click on the Day View link.

Returning to week view
Simply click Week View above your timesheet.

Copy a timesheet

Note: The only requirement is that you have not entered time for the upcoming week.

To copy a timesheet, view a timesheet and click Copy.

copy-timesheet

Select what you wish to copy then click Copy Timesheet.

copy-timesheet

Reviewing Timesheets

You can only review time for the users for which you have rights to review. The review link will display No Time Pending or Review Pending (means there is time for you to review). Click the link in the dashboard.

dashboard-review-link

The review area will default the time period to the previous 30 days and weekly pending time. Adjust your filters as needed then click View Timesheets. You can then click on the row of the results to jump to a person’s timesheet to take action (such as approve or deny time) on their timesheet. The results will only include users that you can review.

reviewtimesummary

Approving Timesheets

Go into the timesheet that has time pending approval and click Approve right below the dashboard. You will see one or more of the following options:

  • This Week – displays when all the days of the week are in a status of Pending Review.
  • This Week and Next Week – displays when all the days of the week and the next week are in a status of Pending Review.
  • Last Week and This Week – displays when all the days of the week and the previous week are in a status of Pending Review.
  • Semi-Monthly – displays when all the days between the 1st and 15th or 16th and end of month are in a status of Pending Review. The first day of the week will determine which period displays. Ex. To approve the 16th through the end of the month, the first day of the week must fall on or after the 16th.
  • Select Days – displays for all the available days that are in a status of Pending Review.

Denying Timesheets

Go into the timesheet that is pending approval and click Deny right below the dashboard. You will see one or more of the following options:

  • This Week – displays when all the days of the week are in a status of Pending Review or Approved.
  • This Week and Next Week – displays when all the days of the week and the next week are in a status of Pending Review or Approved.
  • Last Week and This Week – displays when all the days of the week and the previous week are in a status of Pending Review or Approved.
  • Semi-Monthly – displays when all the days between the 1st and 15th or 16th and end of month are in a status of Pending Review or Approved. The first day of the week will determine which period displays. Ex. To approve the 16th through the end of the month, the first day of the week must fall on or after the 16th.
  • Select Days – displays for all the available days that are in a status of Pending Review or Approved

Type why you are denying the timesheet then click Deny Timesheet. An email with the comment entered will go to the person whose timesheet is getting denied.

explain why denying timesheet

 

 

Completing timesheets

You can access your timesheet by clicking Timesheet under your name in the Dashboard.  

Entering Time

You enter time in WeWorked according to task.  Each row on the timesheet represents a task.  Before you can start entering time, you must first add a row to your timesheet.

Time Format

You can enter time in two ways: Time Format (9:45) or Decimal Format (9:75). WeWorked always displays time in decimal format. If you enter time in time format, WeWorked will automatically convert it to decimal format. You can also just enter decimal format. Decimal format is calculated by dividing the minutes by 60. For example, 1 hr and 50 min is 1.83, which is 50/60 = .83 for the minutes.

Example time entries:

Description Time Format Decimal Format
1 hr 15 min 1:15 1.25
2 hr 30 min 2:30 2.50
3 hr 45 min 3:45 3.75

Adding a Row

If no rows have been added to the timesheet, click Add a row in the middle of the timesheet. add timesheet row

If you already have a row on the timesheet, click Add row to timesheet above the date range display on the timesheet.

add another timesheet row

Select a Project from the drop down list then select a Task. A row for that task will be added to the timesheet. You can now start entering time for the task.  Changes are automatically saved as they are entered.

select task timesheet

timesheet row

Removing a Row

Click the X beside the row that you want to remove. A message will appear asking if you are sure you want to remove the row. Click Yes, remove row. You will not be able to remove rows that have days Pending Review or are Approved.

remove timesheet row

Submitting Time for Approval

Click Submit for approval right below the dashboard. You will see one or more of the following options:

  • This Week – displays when all the days of the week are in a status of not-submitted.
  • This Week and Next Week – displays when all the days of the week and the next week are in a status of Not Submitted.
  • Last Week and This Week – displays when all the days of the week and the previous week are in a status of Not Submitted.
  • Semi-Monthly – displays when all the days between the 1st and 15th or 16th and end of month are in a status of Not Submitted. The first day of the week will determine which period displays. Ex. To approve the 16th through the end of the month, the first day of the week must fall on or after the 16th.
  • Select Days – displays for all the available days that are in a status of Not Submitted.

Select a person to send an email notification or select -no person- to avoid sending an email. Whenever you elect to submit multiple weeks, a pop up will appear displaying a summary of the time for the entire period. A message will appear asking if you are sure you want to submit the timesheet for approval.  Click Yes, submit for approval.

submitoptions

timesheet pending approval

Important: Days and all rows are locked once they are submitted for approval.  A star will be next to the date for each day pending. A user with rights to approve the timesheet will have to deny the days to unlock.

Jumping to a Date

You can quickly jump to date by clicking the calendar icon calendar icon beside the date range of the timesheet.  You can also click Back to go back one week and click Forward to go forward one week.

navigating timesheet

Adding Comments

Type your comment in the comment box then click Add Comment.

adding a comment

Important: Comments cannot be deleted.

Printing Timesheets

Click Print timesheet near the date range of the timesheet. A printer-friendly version of the timesheet will open in a new window so you can print it.

print timesheet