Completing timesheets

You can access your timesheet by clicking Timesheet under your name in the Dashboard.  

Entering Time

You enter time in WeWorked according to task.  Each row on the timesheet represents a task.  Before you can start entering time, you must first add a row to your timesheet.

Time Format

You can enter time in two ways: Time Format (9:45) or Decimal Format (9:75). WeWorked always displays time in decimal format. If you enter time in time format, WeWorked will automatically convert it to decimal format. You can also just enter decimal format. Decimal format is calculated by dividing the minutes by 60. For example, 1 hr and 50 min is 1.83, which is 50/60 = .83 for the minutes.

Example time entries:

Description Time Format Decimal Format
1 hr 15 min 1:15 1.25
2 hr 30 min 2:30 2.50
3 hr 45 min 3:45 3.75

Adding a Row

If no rows have been added to the timesheet, click Add a row in the middle of the timesheet. add timesheet row

If you already have a row on the timesheet, click Add row to timesheet above the date range display on the timesheet.

add another timesheet row

Select a Project from the drop down list then select a Task. A row for that task will be added to the timesheet. You can now start entering time for the task.  Changes are automatically saved as they are entered.

select task timesheet

timesheet row

Removing a Row

Click the X beside the row that you want to remove. A message will appear asking if you are sure you want to remove the row. Click Yes, remove row. You will not be able to remove rows that have days Pending Review or are Approved.

remove timesheet row

Submitting Time for Approval

Click Submit for approval right below the dashboard. You will see one or more of the following options:

  • This Week – displays when all the days of the week are in a status of not-submitted.
  • This Week and Next Week – displays when all the days of the week and the next week are in a status of Not Submitted.
  • Last Week and This Week – displays when all the days of the week and the previous week are in a status of Not Submitted.
  • Semi-Monthly – displays when all the days between the 1st and 15th or 16th and end of month are in a status of Not Submitted. The first day of the week will determine which period displays. Ex. To approve the 16th through the end of the month, the first day of the week must fall on or after the 16th.
  • Select Days – displays for all the available days that are in a status of Not Submitted.

Select a person to send an email notification or select -no person- to avoid sending an email. Whenever you elect to submit multiple weeks, a pop up will appear displaying a summary of the time for the entire period. A message will appear asking if you are sure you want to submit the timesheet for approval.  Click Yes, submit for approval.

submitoptions

timesheet pending approval

Important: Days and all rows are locked once they are submitted for approval.  A star will be next to the date for each day pending. A user with rights to approve the timesheet will have to deny the days to unlock.

Jumping to a Date

You can quickly jump to date by clicking the calendar icon calendar icon beside the date range of the timesheet.  You can also click Back to go back one week and click Forward to go forward one week.

navigating timesheet

Adding Comments

Type your comment in the comment box then click Add Comment.

adding a comment

Important: Comments cannot be deleted.

Printing Timesheets

Click Print timesheet near the date range of the timesheet. A printer-friendly version of the timesheet will open in a new window so you can print it.

print timesheet

Configuring leave types

There are four customizable leave types: Annual, Sick, Personal, and Comp. You can rename and disable each one.

Edit Leave Types

Click Settings in the dashboard. Then click Leave. Looking at the leave types section, click Edit on the row of the leave type you want to edit. Rename, disable, or enable the leave type then click Save.

edit leave type

Important: You can prevent users from using individual leave types by disabling them.  Disabling a leave types does not disable the policy for that leave type. Users will continue to accrue leave according to the policy.  You must remove the leave policy separately.

Project basics

A Project is a group of related time.  Projects make it easy to organize time in a meaningful way.  All time in WeWorked is organized by projects. Every account must have at least one project.  We setup a default project named after your company when you sign up.

Viewing Projects

You can view your projects by clicking on Settings then Projects. You will then see a list of active and archived projects. To view a particular project, click on the name of the project.

Adding Projects

Click on Settings then Projects. Click Add Project. Fill out the project overview information then click Save.  The basic project information has been created. You now need to create tasks and add people.

add project

Editing Projects

Click on Settings then Projects. Click on the name of the project that you want to edit.

Archiving Projects

Projects are never completely deleted or removed.  Instead, projects are archived. Once a project is archived, users are not allowed to enter time for that project.  Time already entered remains.

Click on Settings then Projects. Click on the name of the project that you want to edit. Click Archive Project above the Project Overview.

archive project

Recover Archived Projects

Click on Settings then Projects. Scroll down to the group of archived projects then click on the name of the project that you want to edit.  Click Recover Project above the Project Overview.

recover project