Timesheets in WeWorked are controlled by the timesheet type selected in a user’s profile. Time in worked is captured in two ways:
- Online or remotely (Duration) – entering the overall time spent on a task. For example, 2 hours in a meeting.
- On-Site (Clock In and Out) – capturing the specific start and end times of a task. For example, in a meeting from 02:00 to 04:00.
Online or remotely (Duration)
Duration is the default timesheet type in WeWorked. Select this timesheet type when your main focus is to capture the overall time worked on a task. Duration is the most flexible timesheet type. Users log into WeWorked.com or the mobile app to adjust their timesheets. Users can still add clock in and out times, if required. The duration will automatically adjust based on the start and time entered. Note that clock in and out entries will override any duration entries. Once a clock in and out entry is entered for a day, duration cannot be adjusted for that day.
On-Site (Clock In and Out)
The On-Site (Clock In and Out) timesheet type is only for capturing the actual start and end times of a task. It is far more restrictive than the Duration timesheet type. Users with this timesheet type do not log into WeWorked. They simply clock in and out from a single screen. These users are not allowed pass the clock in/out screens. For example, they cannot run reports or view leave balances. These users do not submit timesheets.
Options for Clock In and Out
Handling time after midnight – automatically split timesheets that cross over midnight so that hours after midnight are added to the next day. If turned off, the time that crosses is applied to the same day (the day clocked in). An administrator can control this under Settings -> Timesheets -> Split timesheets at midnight.
A default task can be assigned to a user that clocks in and out, or they can be allowed to select a task at the time of clocking in. Turn this option on and off from a user’s profile. Select or deselect the Allow Task Selection option.
Setting Up a Default Task
Administrators can setup a default task under Settings -> Timesheet. The default task will apply to all users that clock in and out and have Allow Task Selection disabled.
Clock In and Out from Anywhere
Users can be limited to clocking in and out from specific devices (computers, iPads), or they can be allowed to clock in and out from any device. Turn this option on and off from a user’s profile. Select or deselect the Allow Remote Access option.
Setting up a Device for Clock In and Out
From the device they want people to clock in and out from, an administrator can allow clocking in and out from a device under Settings ->Timesheets -> Quick Clock In/Out on this device. This will allow all the users that are not allowed to clock in and out from anywhere to clock in and out on the device.